Lanstitut
Lanstitut Recruit
Lanstitut Recruit
Recruit
A platform for recruiters to find talent, run interviews, manage offers, and track multi-country hiring stages. Built to reduce friction, increase clarity, and keep everyone aligned.
A platform for recruiters to find talent, run interviews, manage offers, and track multi-country hiring stages. Built to reduce friction, increase clarity, and keep everyone aligned.
Scope
Scope
Scope
End-to-end product design
End-to-end product design
End-to-end product design
/
Client
Client
Client
Lanstitut
Lanstitut
Lanstitut
/
Duration
Duration
5 months
5 months
Year
Year
2025
2025
Duration
5 months
Year
2025
/ TL;DR
/ TL;DR
If you’re short on time
If you’re short on time
Lanstitut Recruit is a web app used by international recruiters to find, interview, and hire skilled Indian healthcare professionals for hospitals across Germany, Austria, Italy, France — and more countries coming soon.
I led the end-to-end product design: UX, UI, flows, prototypes, design system, and stakeholder alignment.
Lanstitut Recruit is a web app used by international recruiters to find, interview, and hire skilled Indian healthcare professionals for hospitals across Germany, Austria, Italy, France — and more countries coming soon.
I led the end-to-end product design: UX, UI, flows, prototypes, design system, and stakeholder alignment.
/ Context
/ Context
We want recruiters to hire faster, with fewer calls, less confusion, and more clarity.
We want recruiters to hire faster, with fewer calls, less confusion, and more clarity.
Before this tool existed, global recruiters relied on a chaotic mix of phone calls, Google Meets, Zoom links, WhatsApp messages, manual tracking, and back-and-forth coordination with Lanstitut’s internal team.
We built Lanstitut Recruit to automate this entire hiring pipeline, from discovering candidates to rolling out final offer letters.
Before this tool existed, global recruiters relied on a chaotic mix of phone calls, Google Meets, Zoom links, WhatsApp messages, manual tracking, and back-and-forth coordination with Lanstitut’s internal team.
We built Lanstitut Recruit to automate this entire hiring pipeline, from discovering candidates to rolling out final offer letters.
/ My Role
/ My Role
My responsibilities as a product designer on this project
My responsibilities as a product designer on this project
End-to-end UX ownership
UI design & interaction design
User research + persona building
Information architecture & flows
Design system
Prototyping + stakeholder demos
Collaborating with the Product team
End-to-end UX ownership
UI design & interaction design
User research + persona building
Information architecture & flows
Design system
Prototyping + stakeholder demos
Collaborating with the Product team
/ Shout Out To The Whole Team
/ Shout Out To The Whole Team
Madan & Jintu
Madan &
Jintu
Product Designers
Product
Designers
Udeepta
Udeepta
Product Manager
Product Manager
Prantik
Prantik
Team Lead
Team Lead
Yatesh
Yatesh
Tech Lead
Tech Lead
Vishal & Vishaka
Vishal &
Vishaka
Engineering team
Engineering
team
/ Target Users
/ Target Users
Recruiters working with hospitals across Europe (Germany, Austria, Italy, France).
Recruiters working with hospitals across Europe (Germany, Austria, Italy, France).
Their primary goals:
Their primary goals:
Scout Indian healthcare professionals
Schedule interviews
Verify documents
Roll out offers
Track candidate progress through complex country-specific legal stages
Scout Indian healthcare professionals
Schedule interviews
Verify documents
Roll out offers
Track candidate progress through complex country-specific legal stages
Essentially, they bridge “trained Indian candidates → international hospitals.”
Essentially, they bridge “trained Indian candidates → international hospitals.”
/ Pain points
/ Pain points
User Pain (Before the Product)
User Pain (Before the Product)
There was no unified system. Recruiters had to:
There was no unified system. Recruiters had to:
Gather requirements manually
Schedule interviews through third-party tools
Message candidates on WhatsApp or connect over call
Coordinate with Lanstitut execs for every stage
Track candidate progress in spreadsheets
Manage different hiring workflows for different countries
Gather requirements manually
Schedule interviews through third-party tools
Message candidates on WhatsApp or connect over call
Coordinate with Lanstitut execs for every stage
Track candidate progress in spreadsheets
Manage different hiring workflows for different countries
It was messy, slow, and extremely inefficient.
(Most recruiters were basically doing project management + admin work on hard mode.)
It was messy, slow, and extremely inefficient.
(Most recruiters were basically doing project management + admin work on hard mode.)
/ Project Goals
/ Project Goals
Since this was the first version of the tool, there was no benchmark to beat. Our goal was to build the source of truth for hiring.
Since this was the first version of the tool, there was no benchmark to beat. Our goal was to build the source of truth for hiring.
We aimed to:
We aimed to:
Increase recruiter efficiency in shortlisting candidates
Reduce unnecessary back-and-forth with Lanstitut staff
Centralize interview scheduling
Provide clarity on hiring stages (especially country-specific requirements)
Improve communication between recruiter & candidate
Create a scalable foundation for future markets
Increase recruiter efficiency in shortlisting candidates
Reduce unnecessary back-and-forth with Lanstitut staff
Centralize interview scheduling
Provide clarity on hiring stages (especially country-specific requirements)
Improve communication between recruiter & candidate
Create a scalable foundation for future markets
/ Key Constraints
/ Key Constraints
Different countries = different hiring laws.
We couldn’t overwhelm recruiters with 6–10 micro-stages that varied by region.
Different countries = different hiring laws.
We couldn’t overwhelm recruiters with 6–10 micro-stages that varied by region.
So we simplified the process into three major, universal stages:
So we simplified the process into three major, universal stages:
Conditional Offer
Final Offer (after verification)
Candidate Visa Approval
Conditional Offer
Final Offer (after verification)
Candidate Visa Approval
Everything else happens behind the scenes → invisible to the recruiter.
This decision dramatically reduced cognitive load while keeping the workflow legally accurate.
Everything else happens behind the scenes → invisible to the recruiter.
This decision dramatically reduced cognitive load while keeping the workflow legally accurate.
Interview
Interview
Conditional Offer
Conditional Offer
Final Offer
Final Offer
Visa Approval
Visa Approval
Scout for candidate
Scout for candidate
Schedule & take interview
Schedule & take interview
Review candidate & roll out the conditional offer
Review candidate & roll out the conditional offer
Candidate applies for visa using the final offer letter
Candidate applies for visa using the final offer letter
Receive candidate’s original language certificate (translated) over post
Receive candidate’s original language certificate (translated) over post
Background verification
Background verification
Verify candidate documents
Verify candidate documents
Roll out final offer
Roll out final offer
Verify visa uploaded by candidate
Verify visa uploaded by candidate
Share joining date with candidate
Share joining date with candidate
/ UX
/ UX
Research activities
Research activities
To understand pain points and workflows, we conducted:
To understand pain points and workflows, we conducted:
Interviews with recruiters
Discussions with Lanstitut founders & admin teams
Workshops with the support team
Competitive analysis (direct & indirect)
Analysis of the current tool recruiters used (LeadSquared)
Persona creation
User flows + IA to structure the full product
Interviews with recruiters
Discussions with Lanstitut founders & admin teams
Workshops with the support team
Competitive analysis (direct & indirect)
Analysis of the current tool recruiters used (LeadSquared)
Persona creation
User flows + IA to structure the full product
/ UI Workflow - Projects
/ UI Workflow - Projects
Recruiters need “Projects,” not just filters.
Recruiters need “Projects,” not just filters.
Recruiters look for specific profiles, e.g., “German-speaking Orthopedics Nurses from India with 3yr experience.”
Instead of making them re-filter every time, we created Projects (like smart folders).
Recruiters look for specific profiles, e.g., “German-speaking Orthopedics Nurses from India with 3yr experience.”
Instead of making them re-filter every time, we created Projects (like smart folders).
Projects store:
Candidate profiles
Interview statuses
Shortlisted candidates
Updates
Offer progress
Projects store:
Candidate profiles
Interview statuses
Shortlisted candidates
Updates
Offer progress
Projects act like their command center.
Projects act like their command center.
/ UI Workflow - Schedule Interviews
/ UI Workflow - Schedule Interviews
Interview scheduling needed to be idiot-proof (in a good way).
Interview scheduling needed to be idiot-proof (in a good way).
The existing process involved manual date sharing, Zoom links, follow-ups…
The existing process involved manual date sharing, Zoom links, follow-ups…
We built a 2-step scheduling flow:
Pick time slot
Add interviewer, guests, platform (Zoom integration), notes
We built a 2-step scheduling flow:
Pick time slot
Add interviewer, guests, platform (Zoom integration), notes
Interview scheduled. Recruiter stays in flow.
Interview scheduled. Recruiter stays in flow.
/ UI Workflow - Sending Offer Letters
/ UI Workflow - Sending Offer Letters
Hiring stages were confusing, so we simplified the universe.
Hiring stages were confusing, so we simplified the universe.
Every country has its own legal process. If we surfaced all sub-steps, recruiters would give up.
Every country has its own legal process. If we surfaced all sub-steps, recruiters would give up.
We compressed the entire journey into 3 milestones that matter to recruiters:
Conditional Offer sent
Final Offer issued after document & B2 verification
Visa uploaded by candidate
We compressed the entire journey into 3 milestones that matter to recruiters:
Conditional Offer sent
Final Offer issued after document & B2 verification
Visa uploaded by candidate
This both aligned with real-world processes and provided clarity.
This both aligned with real-world processes and provided clarity.
/ UI Workflow - Lan score
/ UI Workflow - Lan score
AI-Powered Communication Evaluation (The Lan-Score)
AI-Powered Communication Evaluation (The Lan-Score)
One of the biggest challenges in international hiring is evaluating communication skills, consistently and fairly.
One of the biggest challenges in international hiring is evaluating communication skills, consistently and fairly.
So we designed an AI-driven scoring system that evaluates candidates during mock or live interviews across six dimensions:
Pronunciation
Vocabulary & Grammar
Speed
Listening
Fluency & Clarity
Non-verbal Communication
So we designed an AI-driven scoring system that evaluates candidates during mock or live interviews across six dimensions:
Pronunciation
Vocabulary & Grammar
Speed
Listening
Fluency & Clarity
Non-verbal Communication
These AI metrics are paired with mentor-evaluated attributes from the candidate’s training period - Tutor Rating, Assignment Performance, Attentiveness, Discipline, Professionalism.
These AI metrics are paired with mentor-evaluated attributes from the candidate’s training period - Tutor Rating, Assignment Performance, Attentiveness, Discipline, Professionalism.
Together, these form the Lan-Score → a 100-point evaluation used by recruiters to quickly understand a candidate’s readiness.
Together, these form the Lan-Score → a 100-point evaluation used by recruiters to quickly understand a candidate’s readiness.
Why it matters:
Why it matters:
Recruiters get consistent, comparable scores
No guesswork or bias
Faster shortlisting
Objective + human balance
Recruiters get consistent, comparable scores
No guesswork or bias
Faster shortlisting
Objective + human balance
Design challenge:
Design challenge:
Show detailed scoring without overwhelming the UI. We solved this by creating a clean, modular scorecard that visually balances the AI metrics with mentor metrics → easy to scan, yet detailed enough for decision-making.
Show detailed scoring without overwhelming the UI. We solved this by creating a clean, modular scorecard that visually balances the AI metrics with mentor metrics → easy to scan, yet detailed enough for decision-making.
/ Outcomes & Impacts
/ Outcomes & Impacts
Results that mattered
Results that mattered
The product is being rolled out to international partners.
The product is being rolled out to international partners.
Early feedback:
Recruiters find the system intuitive and structured
Scheduling speed has improved
Internal support teams report fewer coordination requests
Recruiters appreciate the visibility into country-specific progress
The Lan-Score helps shortlist candidates significantly faster
Early feedback:
Recruiters find the system intuitive and structured
Scheduling speed has improved
Internal support teams report fewer coordination requests
Recruiters appreciate the visibility into country-specific progress
The Lan-Score helps shortlist candidates significantly faster
One European recruiter even mentioned that the tool “gives them back their personal time,” which is the highest praise you can get from Europeans, as they deeply value work-life balance.
One European recruiter even mentioned that the tool “gives them back their personal time,” which is the highest praise you can get from Europeans, as they deeply value work-life balance.
/ What I Learned
/ What I Learned
Lessons that shaped my approach
Lessons that shaped my approach
Building systems that simplify operational complexity.
Complexity should live in the system, not in the user's workflow
Simplified milestones often outperform highly accurate but overly detailed processes
AI is most effective when it augments judgment rather than replacing it
Operational products succeed when they reduce coordination overhead
Trust is built through visibility, consistency, and predictable outcomes
Building systems that simplify operational complexity.
Complexity should live in the system, not in the user's workflow
Simplified milestones often outperform highly accurate but overly detailed processes
AI is most effective when it augments judgment rather than replacing it
Operational products succeed when they reduce coordination overhead
Trust is built through visibility, consistency, and predictable outcomes
Madan Murali
Madan Murali
I’m always open to conversations, whether it’s about design challenges, collaborations, or just sharing ideas.
I’m always open to conversations, whether it’s about design challenges, collaborations, or just sharing ideas.